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July 23, 2026

Issue 30: Smarter by Thursday

Smarter by Thursday — Issue 30

Issue 30 · week of July 20, 2026

Smarter by Thursday

One practical AI win, every week. No jargon required.

By Dr. Rowan Hayes · Estimated read time: 6 minutes

If you’ve ever stared at your home office and thought, “I can’t do real work in here,” or hovered over an email draft to your boss, wondering how to ask for more money without sounding ungrateful or pushy, this issue is for you. We’re going to use AI for two very human problems: **overhauling a cluttered home office** and **writing a thoughtful, effective raise request email**. No tech jargon, no hype - just practical help.

Try at least one before Sunday. That is the whole assignment.

Use Case 1 of 2

Use Case 1: Organizing a Home Office Overhaul

On Tuesday at 7:15 pm, Denise, 58, closed her laptop with a sigh. She runs a small bookkeeping business from her spare bedroom. When she started, it was neat: one desk, one file cabinet, one inbox tray. Ten years later, it’s a paper museum. Client folders in three different colors, a printer perched on a stack of copy paper, cables knotted behind the desk like ivy, and a “temporary” box of documents on the floor that has been temporary since 2019.

Denise doesn’t want a Pinterest-perfect office. She wants to stop wasting 20 minutes hunting for one receipt. But whenever she says, “This weekend I’ll fix the office,” she walks in, gets overwhelmed, and ends up just shuffling piles. She’s not even sure what “overhaul” should mean: new furniture? better filing system? digital instead of paper? She’d happily invest a few hundred dollars and a weekend, but she needs a clear plan that fits the way she actually works at 11 pm in March, not how she wishes she worked in July.

Here is the exact prompt to use:

Copy and paste this into ChatGPT or Claude:

> I run a solo business from a very cluttered home office and I want a practical overhaul plan that I can finish in one weekend. > > Here’s my situation: > - Type of work: [describe your work, e.g., bookkeeping, consulting, therapy, online store] > - Space: [approximate room size, what furniture you have now, where the door/window are] > - Pain points: [list the 5 - 7 biggest frustrations: e.g., can’t find documents, messy cables, no clear place to scan mail, desk always covered, chair uncomfortable, glare on screen, etc.] > - Constraints: [budget range, whether you can move furniture, if you rent and can’t drill walls, any back/neck issues, etc.] > - What I want most: [e.g., faster access to client files, a clear desktop, less visual clutter, easier Zoom setup, etc.] > > Using that information, create: > 1. A step-by-step weekend overhaul schedule broken into 60 - 90 minute blocks, in plain language. > 2. A simple “zones” layout for the room (e.g., focus zone, paperwork zone, storage zone, tech zone) with specific suggestions for where to put existing furniture. > 3. A low-cost shopping list (only essentials) that fits my budget, with alternatives if I already own similar items. > 4. A basic paper-and-digital filing system tailored to my type of work, with very few categories and clear rules for what goes where. > 5. A 10-minute end-of-day reset routine I can follow Monday - Friday to keep the system working. > > Ask me 5 - 8 clarifying questions first, so you can adjust the plan to my habits and not just give generic organizing tips. Then present the plan in sections with clear headings.

Why this prompt works:

You’re giving the AI the same context a good professional organizer would ask for: work type, space, pain points, constraints, and priorities. That prevents vague “just declutter” advice. The specific outputs (schedule, zones, shopping list, filing system, daily reset) turn a fuzzy “overhaul the office” into concrete tasks you can do. Asking for clarifying questions forces the AI to adapt to your habits instead of assuming you live in a showroom.

One thing to watch out for

AI doesn’t know your body or your building. It may suggest furniture moves that are unrealistic for your strength, or purchases that don’t fit your actual dimensions or budget. Treat its plan as a **draft**, not a decree. Adjust anything that feels too ambitious, and double-check any suggested products or ergonomic advice against your own common sense and, if needed, a professional (especially for back/neck issues).


Use Case 2 of 2

Use Case 2: Asking for a Raise via Email

On Monday at 9:30 pm, Luis, 47, sat at his dining table with his work laptop open. He’s been at his company for six years, steady as a metronome. In the last two years, he’s taken on an extra project, trained two new hires, and quietly become the person people call when things go sideways. His annual review was “very strong,” but the salary bump was modest. His grocery bill and mortgage are not modest.

He’s not the “storm into the boss’s office” type. He prefers writing. His manager is busy and often traveling, so email is their main channel anyway. Luis wants to ask for a raise, but he’s worried about tone: he doesn’t want to sound entitled, or like he’s issuing an ultimatum. He also doesn’t want a vague, polite note that can be brushed aside with “Let’s revisit this next year.” He needs a clear, professional email that: - Shows his value in concrete terms - Connects that value to market pay - Asks for a specific next step (discussion, meeting)

And he wants help structuring it, not just fixing commas.

Here is the exact prompt to use:

Copy and paste this into ChatGPT or Claude:

> I want to write a professional, respectful email to my manager asking to review my compensation and make a case for a raise. > > Here’s my situation: > - Role: [your title, team, and how long you’ve been in this role/company] > - Responsibilities: [what you do day-to-day, including any duties that go beyond your formal job description] > - Recent contributions: [3 - 6 specific achievements from the last 12 - 18 months: projects completed, revenue saved or generated, processes improved, people trained, responsibilities added] > - Performance feedback: [summary of your last review and any recent positive feedback] > - Market context: [any salary range info you’ve gathered, if you have it, and whether you think you’re below, at, or above market] > - Relationship tone: [how formal/informal you usually are with your manager, e.g., “mostly formal,” “friendly but professional”] > - Goal: [do you want a specific percentage increase, a range, or simply to start the conversation?] > > Using that information, draft: > 1. A clear, concise email (no more than 350 words) that: > - opens with appreciation and context, > - summarizes my contributions in concrete terms, > - briefly acknowledges market data if relevant, > - makes a direct but courteous request to review my compensation, and > - proposes a specific next step (for example, a meeting or a time frame to discuss). > 2. A short explanation, in plain language, of why this email structure is effective from a manager’s point of view. > 3. Two alternative subject lines: one slightly more formal, one slightly more casual, both appropriate for a workplace. > > Please keep the tone confident but not aggressive, grateful but not apologetic. If any of my “recent contributions” sound vague, ask me to add numbers or outcomes before drafting.

Why this prompt works:

You’re feeding the AI the ingredients good managers look for: tenure, responsibilities, specific achievements, existing feedback, and market context. That lets it build a narrative around value, not vague “I’ve worked hard.” By specifying tone and word count, you avoid both a stiff, corporate-speak email and a rambling essay. Asking for an explanation of the structure teaches you *why* this works, so you can reuse the pattern later for promotions or project proposals.

One thing to watch out for

AI doesn’t know your company’s pay philosophy, your manager’s personality, or hidden constraints (budget freezes, internal politics). The email it writes might be perfectly reasonable and still not get you the raise right now. Treat this as a **starting point** and run it through your own filter: adjust phrases that don’t sound like you, and consider asking a trusted colleague to sanity-check it. Also, avoid letting AI invent numbers or market data - only include figures you’ve actually researched.


Know someone who spends too long on things AI could do in two minutes?

Forward Smarter by Thursday to three people who subscribe and I will send you my free AI Prompt Starter Pack: 20 ready-to-use prompts for everyday life.

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Smarter by Thursday · By Dr. Rowan Hayes · drrowanhayes.com
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