time to book your hotel rooms

Hi fam,

We’re about 4 months away from Davis Unity 2026!

Arrange your travel and lodgings ASAP—things are extra pricey extra early this year with North America hosting the World Cup over the summer.

Here are the most important things on your family reunion checklist right now in order of urgency:

❗☐ Book your room at the Hampton Inn & Suites if you'll be utilizing our Davis Unity discount rate - May 27th is last day to book with discounts
❗☐ Pay dues - by April 30th
❗☐ Order t-shirts
☐ Send in your raffle items/donations
☐ Let us know if you can help volunteer in the reunion set-up
☐ check out what’s on the itinerary so far

Keep reading for more info on each of these.

Many of the activities are still TBD, but the aim is to lock those in by the end of March or sooner so that we can give cost estimates in plenty of time for the April 30th deadline.

For the Committee: Please update information for your family news since the last Reunion for the "Family Updates" slide show (new additions, graduations, weddings, relocations, new jobs, retirements, etc.). Also, please send pictures of events to Gwynne, or to the shared folder, for that slide show as well.

🏨 VENUE: Hampton Inn & Suites Denver-Cherry Creek

❗☐ Book your room at the Hampton Inn & Suites link if you'll be utilizing our Davis Unity rate

We have a block of rooms starting June 25, 2024 through June 29, 2026. Our Group rate is $140.00 per night for a King bed or 2 Queen beds. May 27th last day to book with discounts

NOTE: The default dates are June 25, 2026 - June 29, 2026. To edit these dates for your booking, click the ‘Book a Room’ button, and then in the top right corner, click ‘Edit stay.’

The Hampton Inn & Suites Denver-Cherry Creek is located at:
4150 East Kentucky Ave., Glendale, CO 80246

The Family Reunion link for booking your reservations is:
https://www.hilton.com/en/attend-my-event/dencchx-903-0fae5f0c-289a-4c04-9b35-177329c1768a/

For questions about your reservation, or to make your reservation over the phone, you can call 303-692-1800.

🍯 Dues, please

❗☐ Pay dues - by April 30th

DUES: If you have not yet sent your dues, please do so as soon as possible.

Please contact LINDA BROWN at 1-520-234-4904 for any information regarding dues.

Checks/ money orders (payable to Craig Brown or Linda Brown) can be mailed to: Linda A. Brown P.O. Box 7724, Ft. Eisenhower, GA 30905

Payment via ZELLE @ 520-227-7934 - (Craig Brown's number)

Rates for Dues:

• Families - $50/year (covers parents and children under 21)

• Singles (21+) - $25/year

• Elders (60+) - free-99 (no dues for you)
  **Dues are due every year and should be paid during reunion years AND non-reunion years**

👕 T-Shirts

❗☐ Order t-shirts

This year's t-shirts will be purple with gold writing with our traditional Davis Unity logo. Polos will also be available (gold with purple writing).

T-shirt pricing is between $18-$24. This year, the price for the polos has gone up to between $34 and $40, and women can get a woman's tapered cut for the Polos.

Instructions:

"For your 2026 order, click this link and download the Excel file.

Next, adjust the 2024 numbers in the 2026 tab. You can add or delete rows for additions and subtraction, and change your sizing selections.

Then send back the spreadsheet to jdavis6665@aol.com with your new selections in bold or a different color.
You can also just send the order information in your transmittal email, or both.“

Please make your preliminary selections and get back to us by Friday, March 14th, so we can get a count for the pricing.

Here’s an approximation of what the shirts will look like:

🏆 Raffle item donations

❗☐ Send in your raffle items

If you want to send items ahead of time, you can mail them to John or Kathryn. Otherwise bringing them with you is still an option.

• John H. Davis Jr.
  6665 East Nevada Pl
  Denver, CO 80224

• Kathryn S. Frazier
  5660 East Atlantic Pl
  Apt. 105
  Denver, CO 80222

Stay tuned for when and how you can purchase raffle tickets!

🙏🏽 Volunteering

❗☐ Let us know if you can help volunteer in the reunion set-up

Volunteers still needed for:

• Updating and running the Davis Unity Facebook page

• Friday Meet & Greet preparations (itineraries, name badges, games, etc.)

• Banquet room decorations

• Music

Contact Kathryn to volunteer.
ksusan1957@gmail.com

📝 Tentative Itinerary (in progress)

Thursday, June 25

Activities TBD by early arrivals

• Suggestions include:

  • Golfing

  • Casino outings

  • Sr. vs Youth basketball challenge (old school vs. new school) @ a nearby park, health club or YMCA

  • Denver sight-seeing

  • Shopping

  • Escape rooms

  • Nightlife - dancing, karaoke, etc.

These are also available to do all weekend during any downtime.

Friday, June 26

Meet and Greet - hotel lobby | 5:30 - 8pm (refreshments available)

• family check-in

• pick up your shirts

• hand out name tags

• distribute family swag bags

Davis Unity business meeting - banquet room or nearby | 6:30 - 7pm

• Bring folks current on past reunions

• Linda, John, Gwynne give a financial account

Saturday, June 27

Be sure to wear your t-shirts today!

• Breakfast - 6:30 - 9:30am (every morning)

• 2 seminars | banquet room | 8:30am - 10:30am

  • 45 min - 1 hr for each seminar

  • 8:30 - 9:30 seminar 1 - TBD

  • 9:30 - 10:30 seminar 2 - TBD

• Afternoon Group Activity - TBD

  • Suggestions include bowling, picnic, Denver Botanical Gardens, Denver Zoo, Denver Museum of Natural History, Denver Aquarium

• Evening Banquet (final program TBD; 5-9pm or 6-10pm)
  Attire: business casual, formal (optional)

  • opening prayer

  • Tribute to elders

  • Dinner (catering + price TBD; past: Brother's BBQ, suggestions: watercourse foods)

  • photo opportunities

  • this year timing may be adjusted to possibly have dancing and karaoke after in the banquet room

Sunday, June 28

• Breakfast

• morning church service

  • time and location TBD

  • ~1hr between 830 & 1030

  • online in the banquet room or at a local house of worship

• Brunch

  • location tbd

  • 11-1pm tentative

  • suggestions & prior locations, Pappadeaux's Seafood Kitchen, Texas roadhouse, Golden Corral

• Visiting

• Final group activities

• Departures, Hotel Check-out, Return Travel

Monday, June 30

• Activities TBD by those remaining

❤️‍🔥 Passing the torch

Hey folks, I’d like to start gathering all the assets that have gone into planning the reunion each year and begin compiling some baseline standard operating procedures. This will be at least a year-long project, very likely longer. The idea is to outline some processes so that down the line, anyone can hop in, see what’s involved, see where they can help, and organize folks throughout the year to more sustainably distribute the labor of planning reunions. This will additionally serve as a jumping-off point to implement adjustments and improvements as time passes.

If this is something you’re interested in contributing to, please let me know. I’ll be exploring secure, open-source platforms to start storing email templates, general timelines, and documenting how we do the things we do 💖

Love,

Misha